Privacy Policy

1. Introduction

At Better Jobs Group LTD (“we,” “our,” or “us”), we are dedicated to protecting your privacy and ensuring the security of your personal data. This Privacy Policy describes how we collect, use, store, and disclose personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other relevant data protection laws.
This policy applies to all employees, job applicants, clients, suppliers, contractors, patients, and any other individuals whose personal data we process. By interacting with Better Jobs Group LTD, you consent to the collection, use, and processing of your personal data as outlined in this policy.

2. Information We Collect

Better Jobs Group LTD collects and processes personal data in various forms to support our recruitment and staffing services. The personal data we collect may include, but is not limited to:

2.1 Personal Information

Better Jobs Group LTD collects and processes personal data in various forms to support our recruitment and staffing services. The personal data we collect may include, but is not limited to:

• Full name
  
• Date of birth
  
• Contact details (address, phone number, email)
  
• National Insurance number
  
• Passport or other identification details
  
• Work permit or visa status
  
• Emergency contact details

2.2 Employment and Recruitment Information

• CVs, employment history, qualifications, and certifications
  
• References and background checks
  
• Payroll and banking details
  
• Right to work documentation
  
• Training records, performance evaluations, and certifications
  
• Job application forms and interview notes

2.3 Healthcare-Specific Data (where applicable)

• Health information, including pre-employment health checks, medical assessments, and workplace safety documentation
  
• Vaccination status and health screening results (if relevant)
  
• Criminal background checks (for roles that involve direct patient interaction or sensitive work)

2.4 Personal Information

• IP address and device information
  
• Browsing behaviour on our website
  
• Cookies and tracking technologies
  
• Email correspondence and communication logs

3. How We Collect Data

We collect personal data using the following methods:

• Directly from individuals when they apply for jobs, use our services, or communicate with us.
  
• From third-party references, background check agencies, regulatory bodies, or publicly available sources.
  
• Through our website, job portals, recruitment platforms, and client or candidate management systems.

4. Purpose of Processing Personal Data

Better Jobs Group LTD processes personal data for the following purposes:

• Recruitment and Employment: To assess job applications, verify qualifications, and manage employment contracts, including the onboarding process.
  
• Staffing and Healthcare Services: To deliver healthcare staffing services and ensure the effective operation of healthcare teams.
  
• Business Operations: To provide recruitment and staffing services to clients and ensure the proper functioning of our business operations.
  
• Legal and Compliance: To comply with employment, healthcare, immigration, tax laws, and other legal requirements.
  
• Security and Fraud Prevention: To prevent unauthorised access, fraud, and other security threats.
  
• Marketing (if applicable): To send promotional materials, updates, and newsletters (only with your consent).
  
• Training and Development: To manage and document professional development activities for employees.

5. Legal Basis for Processing

We process personal data based on one or more of the following legal grounds:

• Contractual Obligation: When processing is necessary to fulfil employment contracts, service agreements, or healthcare staffing agreements.
  
• Legal Compliance: To meet healthcare, employment, and regulatory requirements.
  
• Legitimate Interests: To manage our business operations, improve our services, and ensure healthcare delivery and safety.
  
• Consent: When explicit consent is required, such as for marketing communications or the collection of sensitive data.

6. Data Sharing and Disclosure

We may share personal data with the following parties:

• Clients and Employers: To facilitate job placements, healthcare staffing, and employment contracts.
  
• Service Providers: Such as payroll processors, IT support services, background check agencies, and healthcare supply partners.
  
• Regulatory Authorities: Including HMRC, the Care Quality Commission (CQC), the Home Office, and law enforcement agencies if required by law.
  
• Healthcare Partners: Medical institutions, hospitals, or clinics involved in patient care or professional collaboration.
  
• Business Partners: Where necessary to provide services, such as third-party healthcare systems, insurance providers, and legal advisors.

We do not sell or rent personal data to third parties.

7. Data Storage and Retention

• Personal data is stored securely on encrypted systems and protected against unauthorised access.
  
• We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy or as required by law.
  
• When personal data is no longer required, it is securely deleted or anonymised in accordance with data retention policies and applicable regulations.

8. Data Security

We implement robust technical and organisational measures to protect personal data, including:

• Encryption and Secure Data Storage: To safeguard personal data both in transit and at rest.
  
• Access Controls and Authentication Measures: To ensure that only authorised personnel can access sensitive data.
  
• Regular Audits and Security Assessments: To identify and address vulnerabilities, ensuring ongoing protection.

9. Your Rights

Under the UK GDPR, individuals have the following rights concerning their personal data:

• Right to Access: Request a copy of your personal data and information about how it is processed.
  
• Right to Rectification: Request corrections to inaccurate or incomplete personal data.
  
• Right to Erasure: Request the deletion of personal data in certain circumstances (e.g., when data is no longer needed or consent is withdrawn).
  
• Right to Restriction: Request a limitation on how we process your personal data in specific situations.
  
• Right to Data Portability: Request the transfer of your personal data to another service provider in a structured, commonly used format.
  
• Right to Object: Object to the processing of your personal data based on legitimate interests or for direct marketing purposes.
  
• Right to Withdraw Consent: Withdraw consent for processing at any time, where applicable, for marketing communications or processing special category data.

To exercise these rights, please contact us using the details below.

10. Cookies and Website Tracking

Our website uses cookies and tracking technologies to improve the user experience, including for analytics, personalised content, and advertising. You can manage your cookie preferences through your browser settings. For more information, please refer to our Cookie Policy (if applicable).

11. Third-Party Links

Our website may contain links to third-party websites, services, or applications. We are not responsible for the privacy policies or practices of third-party sites. We encourage you to review the privacy policies of any third-party websites linked from our site.

12. Updates to this Policy

Better Jobs Group LTD may update this Privacy Policy periodically. Any changes will be posted on our website, with the updated date indicated. We encourage you to review this policy regularly to stay informed about how we are protecting your personal data.

Start Date: 01/05/2024

Name: Mohammed Rahman
Position: Director

Signed: